Business Support Services
Your Business Matters is able to help your business or not-for-profit organisation automate time consuming labour intensive tasks to save you costs and time. Some tasks are simple and everyday, while others may be more complex. Some may already be done by you or your staff, but perhaps the techniques employed are not particularly efficient or consistent. If what you are doing now feels "clunky" or inefficient and you know there just has to be a better way, then chances are we can help.
Some Possible Automation Options
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Some possible areas where we can help include:
- Templates for letterhead can be created and setup on your system to save on printing costs (this can be particularly effective with inexpensive colour printers).
- Databases can be developed for information or statistical information collection, such as customer tracking
- In-house forms and procedures can be automated and made available to all staff by simple click and select procedures
- Mailing lists can be automated to opt-in lists that satisfy privacy and spam laws
This list by no means covers all that we can offer. If you have an idea, talk to us.
Recent Automation Examples
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We are particularly proud of the following examples which demonstrate just what is possible.
Automation of the Production of the ACT Seniors Card Directory.
The ACT Seniors Card directory is a small envelope sized directory of over 120 pages which lists businesses who provide discounts to holders of the ACT Seniors Card. It was recently sent to over 30,000 people in the ACT.
In the past, this directory was produced by manual editing and layout of a Word document which was then sent to a printer for technical layout before printing. The manual updating of the Word document was time consuming. It was also difficult to maintain a consistent approach and to identify errors in indexes and content.
Your Business Matters automated this project using existing Microsoft Office tools. We moved the organisation and advertisement entries to a database, utilised Microsoft's Word and some efficient programming to extract the data and directly produce the directory. This resulted in:
- Simple editing of organisation details in one location
- More than one person can update details at the same time
- Flexible, but standardised layout formats
- The document is output ready for printing - the produced document is 95% commercial print ready, requiring only minor adjustments of unique entries before converting to a PDF and being sent to the commercial printer
- On-going updating to the Directory is enabled so that the web-site can have the latest version at regular intervals
To see an example of the on-line version, have a look at the ACT Seniors Card Directory.
Automation of the COTA Directory of Services.
Following the successful implementation of the Seniors Card Directory, The Council on the Ageing (ACT) requested that we similarly automate production of their Directory of Services for the Aged.